Breakthrough ACTION is a cooperative agreement from the United States Agency for International Development (USAID) to lead USAID’s social and behaviour change programming around the world. Breakthrough ACTION is a partnership led by Johns Hopkins Centre for Communication Programs. The Breakthrough ACTION Sierra Leone project began in October 2017 and is still ongoing.

Requirements

Finance and Administrative Assistant

Key Responsibilities

• Process bank and cash transactions.
• Maintain inventory of office materials and equipment, organize maintenance and repair of office equipment, and order and maintain inventory of supplies
• Post entries to the accounting software (QuickBooks) in real time.
• Work with program team to reconcile all advances and post same to QuickBooks in a timely manner.
• Assist with procurement process including obtaining quotations, following up with vendors, preparing paperwork for contracts and purchase orders, going to the bank, etc.
• Organize travel including booking tickets, accommodation, and arranging for travel advances and obtain appropriate approvals
• Assist Program Staff in organizing workshops and meetings, including selection of venues, preparing invitations, confirming attendance, organizing participant per diem payments and transportation, and ensuring other logistical support
• Assist Finance and Administration Manager in coding expenses, and preparing and facilitating per diem and other workshop/training related payments, as needed
• Keep custody of petty cash and maintain cash register book; prepare petty cash payment voucher, obtain approval and effect payment
• Prepare documents for mailing, receive incoming documents and transfer it to the appropriate individual or department
• Establish and maintain administrative and file systems (electronic and otherwise) to ensure smooth operation of the regional and Monrovia-based project activities
• Schedule and coordinate internal meetings and appointments; take minutes, as needed.

Required Qualifications

• Diploma in business administration, accounting or equivalent
• Minimum of three years relevant experience in administration in the NGO sector supporting USAID-funded projects
• Strong organizational skills
• Strong people management skills and ability to work in a team-oriented environment
• Strong computer skills including Windows and Microsoft Office applications
• Familiar with procurement procedures; USAID procurement experience a plus
• Strong computer skills including Windows and Microsoft Office applications
• Fluency in English, both written and spoken; excellent oral and written communication skills

To Apply

Interested applicants should send their CV, cover letter and 3 references (including current supervisor) to ccpsljobs@gmail.com with “Finance and Admin Officer” stated in the email subject line. Emails received that are missing any of these components will not be considered. Do not send certificates. Applicants that do not follow the directions exactly will be discarded. All applications must be received no later than 7th March 2022 for consideration. Because of the number of applicants, we cannot respond to every applicant.

Job Description

Breakthrough ACTION works with the Government of Sierra Leone (GoSL) and implementing partners to increase the capacity of Sierra Leone institutions to effectively address high-risk behaviours associated with malaria, priority zoonotic diseases and other emerging threats as part of USAID’s Global Health Security Agenda (GHSA) portfolio.

Breakthrough ACTION is seeking applications from qualified individuals for the position of Finance & Administrative Assistant. The Finance and Admin Assistant will report to the Assistant Finance and Admin Manager at Breakthrough ACTION Sierra Leone. The position will be based in Freetown.